It's time to understand the steps you can take to start taking control of your fleet.
In practice, most companies take a simplified approach to managing vehicles through daily workflow. However, the difficulty begins to emerge when other relevant issues begin to emerge and need to be addressed.
So let's get to know these practical steps on how to control the vehicle fleet:
Centralizing fleet control processes and solutions is essential on a daily basis. After all, fleet maintenance control, safety inspections, and loading and unloading control need to be handled with regular checks.
It is important to note that this work can no longer be done with pen and paper. If the idea is to save time and have reliable control, digital tools and applications are the best option today.
An excellent example is Digiparc! With this system, you can have all fleet information in one place.
The frequency with which records are completed is critical to vehicle management. If the management team is responsible for knowing all the details, such as which vehicle will be used, by which driver, and at what time, it is the responsibility of the entire team to properly transmit this information to the registration center.
Make sure you have a log that drivers will sign in on a daily basis, or even use an app to make the process smoother. It should include details such as the driver's name, the date, the number of vehicles they are driving and the time they left and returned.
Companies should also keep physical or digital records of information such as:
When managing your fleet, remember that your vehicles need constant maintenance. Consider implementing vehicle-specific safety policies to protect each vehicle from damage or accidents.
Developing a comprehensive preventive maintenance and assessment program for each vehicle in the fleet helps companies manage operational risks. It also ensures safety and reduces unnecessary costs.
Also, don't forget to regularly update and document these guidelines. Your fleet maintenance program always works as a preventive action and should be followed even if emergency actions arise.
This is essential to avoid cost overruns and emergency situations.
Now that you've seen how to manage your fleet, it's time for a complete solution. So start your digitization journey now: request your quote and free trial