Stop using paper

If you're still using paper forms to fill out your fuel vouchers, work orders, job orders, etc., you're essentially creating a triple job for yourself as a fleet manager - not only do you have to read the inspections, but you also have to manually log them into your computer for things like work orders, then duplicate and organize them so that you and your drivers have a backlog of copies. Additionally, drivers take much longer to complete written forms, and if they are in a hurry, you may encounter readability issues or sloppiness in reporting.

 

Creating an automated document or form in our fleet management software (Digiparc) can save you and your drivers a lot of time. Digital forms can typically be completed from a smartphone or tablet, meaning no messy handwriting and improved ease of use that frees up drivers' hands during inspections. This also means that reports can be sent to you automatically as soon as they are completed, without delay, and drivers always have a copy ready to go for things like roadside checks or audits.

 

1. Improving Vehicle Condition – You always want to make sure your assets are in good working order and ready for the day ahead. When issues arise, you can use your service requests to categorize and prioritize repairs to resolve the issue and reduce downtime, keeping vehicles in a more consistent operating state.

 

2. Better Maintenance Schedules – You should always have a well-defined preventative maintenance schedule for each of your assets, but if you start seeing potential issues that require action sooner than expected, you can adjust your maintenance schedules accordingly and stay on top of vehicle health.

 

3. Reduced risk of fines - In addition to detecting major repairs in advance, inspections allow you to stay on top of small maintenance tasks like broken taillights or faulty turn signals. This means there is less risk of getting arrested for mechanical infractions.